During strategic planning sessions, credit union executives usually storm the beach like pirates in search of plunder. Whooping and hollering, sabres drawn and pistols at the ready, they are prepared to take on anything and anybody. Nothing will stand between them and their goal of hidden riches.
Great. Sometimes you can storm the beaches and accomplish amazing things. While there’s nothing wrong with this positive attitude, credit unions will benefit equally (if not more) from a realistic assessment of the things they actually cannot accomplish.
Look at it this way – your credit union is comprised of a limited number of people. Those people, no matter how talented, have a limited number of hours per day they can work. And if you work them (or expect them to work) more than what is reasonable, you will drive that horse right into the ground.
Similarly, your credit union has limited assets in terms of budget. If you don’t believe me, ask your friendly neighborhood CFO. He or she is usually delighted to tell you exactly what you can and cannot spend. Your strategic plan may call for amazing things, but if you don’t have the bucks to back them up, you’re chasing fool’s gold.
Your credit union is also most likely limited to what it can handle operations-wise. While having too much of anything is often blithely described as “a good problem to have,” in the credit union world, nothing could be further from the truth. The size and scope of your operations allows you to serve a certain bandwidth of members and their needs at any one time. If you take on more than you can chew, all you will do is disappoint and disenchant members and limit the opportunity to expand wallet share amongst them.
People, money and operations are just a few of the limitations your credit union faces when it comes to strategic planning. Hiring an outside facilitator can help you realize this in such a way that does not allow for internal finger-pointing and blank.
Certainly, the goal of every credit unit is to grow so that it can hire additional people, earn additional money and increase its operational capacity. However, for your strategic planning process to be successful, it was also included a healthy dose of realizing those things which it cannot accomplish, and why.
Anything else risks burning out your people, spending money you don’t have and stretching the limits of your operational resources. These are all recipes for disaster when it comes to strategic planning.
Strategic planning sessions should never be the same. But all too often they can devolve into a repeat of previous years. Even the usual exercises, like the SWOT analysis, are overused tools that result in a boring session.
Rather than repeat the same process, maybe it’s time to flip your planning session. In other words, “flip” your session so that it starts before the event.
Flipping your planning session actually begins with a mindset. Way too many credit unions and banks think of strategic planning as a “session” or a “date” on the calendar. It is neither. Strategic planning is a process. Understanding that concept means you can change how you plan.
Here are three ways to “flip” your planning session:
- Conduct a pre-session—If you are only devoting one day a year to strategic planning, then your process is flawed. Rather than trying to cram everything into one day or even a day and half, consider doing a pre-session “session” so to speak. These typically take place several months before the actual session and help resolve some key issues, such as overall vision, direction and issues that must be addressed.
- Read key material—Have you ever experienced one of those sessions where some of the people attending didn’t have a clue what is going on in the industry? One way to avoid that challenge is to “flip” your session and require participants to read select content ahead of time. And by this we don’t mean the usual financial reports or MCIF data. As an example, for our clients we prepare a pre session packet of four or five short articles regarding key issues challenging the financial services industry. These help ensure our clients are prepared for high-level strategic discussions.
- Survey participants—The first time participants are exposed to addressing key issues should never be the “day of” the event. Rather, gather their thoughts ahead of time by asking important questions. Not sure what you should ask? Then check out these 10 questions to ask at your planning session. Compile the answers either on flip charts or a PowerPoint so that when attendees gather for the actual meeting you don’t waste precious time. In essence you have “flipped” much of the work.
The most successful financial institutions plan all year long. If you want to follow that same pattern, then begin by flipping your strategic planning session. For more information about On The Mark Strategies trademarked strategic planning process, click here.
Note: this entry originally ran on CU Insight.
Traditionally, strategic planning sessions for credit unions occurs in the fall. However, after partnering with dozens of credit unions as a facilitator on strategic plans over the last few years, I can safely say that a growing number both plan and conduct their sessions at other times of the year.
We remind our clients regularly that strategic planning is a process, not a date on a calendar. Therefore, any time of the year is a good time to take a look at ways to improve your next strategic planning session.
Credit unions spend a great deal of time and energy making the commitment and investment in strategic planning. During those crucial days together, executive leadership teams and members of the Board of Directors contribute ideas and dialogue that will both guide and direct the credit union for years to come. Consider the following ideas to improve your next strategic planning session.
- Invite a more job-diverse team. Typically, strategic planning sessions are attended by members of the executive leadership team and the Board of Directors. For your next strategic planning session, however, consider assembling a more job or role-diverse mix. Try to include younger employees (think Millennials) and those you have identified as your “star performers.” Not only will a more eclectic team contribute potentially game-changing ideas, you are also grooming them for future success by making them feel like an important part of the credit union.
- Give your members a voice at the strategic planning table. Not necessarily in person – however, you can provide invaluable member feedback in the strategic planning process by conducting interviews and surveys beforehand. Quiz members about what’s important to them in a financial institution and what they expect. Present this information during the strategic planning session and, with actual member input, you’ll find yourself more likely to act upon ideas important to the membership and less flying blind. One exercise we do is “The Empty Chair Exercise.” Place an empty chair somewhere in the meeting room as a reminder that if a member were in that chair, what would they tell us?
- Clarify the roles of strategic planning and tactical/budgeting. These are very different functions. Strategic planning takes a look at your credit union’s directives from a 30,000-foot level over the next several years. We call it strategic for a reason, rather than tactical. Tactical goes into the daily operations of the credit union. The same can be said for budgeting. If you aren’t careful, a strategic planning session can rapidly devolve into a tactical/budgeting snipe hunt. If everybody on your team focuses too much on numbers and tactics, you are likely to miss the forest for the trees and steer your strategic planning session straight into the confusing high grass of tactics and budget.
A strategic planning session is like a good map or GPS in that it provides reassuring guidance and direction for your credit union for years to come. By assembling a more role-diverse strategic planning team, giving members a voice at the table and clarifying the roles of strategic versus tactical/budgeting, you can help ensure your credit union’s next strategic planning session provides a terrific return on that investment.
Strategic plans come in all shapes, sizes and levels of usefulness. When done well, they serve as the centerpiece of an organization’s operations. When not done well, they usually lack any real strategy. Often, they become an annual check-list of what needs to be done, instead of providing direction for future initiatives. Long-term plans that lack strategy general become paper weights sitting on a shelf and collecting dust until the next planning session.
Do not let this happen to your strategic plan. Instead of wasting valuable time creating something nobody intends to follow, spend your time putting real strategy in your strategic plan.
Focus on the Big Picture
Strategy is about the big picture. It’s the “what” of your strategic plan. In other words, what does your financial institution hope to accomplish? What will make us sustainable for the long term? Do we have the right business model in place to make us competitive? These are some of the questions your executive team should ask in your planning session. All too often, planning sessions stall because executives don’t think broadly enough. Answer the big questions first, then spend time on tactics, which answer how your financial institution will carry out those big picture initiatives.
Choose a Destination
If you get in your car with no destination in mind, there’s a good chance you’ll waste time and gas driving around aimlessly. It’s no different with a strategic plan that lacks direction. Everything your employees do should tie back to strategy, which is tied to your mission and vision and core values. It’s all connected. If your executive team hasn’t decided where it’s going in three to five years, or even next year for that matter, you are driving in reverse without even realizing it.
Make high-level decisions
Do we need to build more branches? Do we need to close a branch or two? What consumers should we be targeting? What factors are keeping us from being a better financial institution? What is the one thing we must do to grow our financial institution in the coming year? These are the types of questions you should answer in your planning session. Decide the “what” part of your strategy first, then focus on how you will do it.
If I asked you to describe your financial institution’s company culture, what would your answer be? Does your financial institution even have a company culture?
Every company has a culture whether they realize it or not. That culture is defined by values, beliefs, attitudes and behaviors, which often start at the executive level and trickle down. Ideally, a company’s core values is at the heart of its culture, but often the words that hang on the wall are not the actions employees are encouraged to take.
This matters, because your customers or members experience your culture even if employees don’t think you have one. They experience it in your products and services. They experience it in the pride your employees demonstrate for your financial institution. They experience it in the way your employees treat them.
That’s a great thing if your culture is one in which employees feel valued, are empowered to make decisions and love their jobs. Think about how happy Starbucks employees are all the time. They greet customers with a smile and a chipper personality even at 6 a.m. Could you imagine how ugly it would get at your local Starbucks that early in the morning if the culture was toxic? It would be every man for himself until the coffee is poured.
That is why culture matters so much. Toxic cultures yield toxic environments, which yield toxic employees who deliver bad service. People remember how someone makes them feel. If your customers or members get treated badly, that could be the difference between them banking with you or your competitor.
If your financial institution’s culture is toxic or perhaps just needs some work, you can change it. Start with your core values and your leadership team. Whatever those values are, your leaders have to live them daily in their jobs. They can’t pick and choose which ones work for them personally. They have to carry out the values established by your financial institution every single day. If they don’t, their employees won’t either.
Second, leaders must review those values with their staff and outline the expectations that come with those values. If someone can’t or won’t live up to them, that is grounds for termination.
Thirdly, hire people whose personalities and values fit your culture. Skills are important, but skills can be learned or increased with proper training and education. Personalities are inherent and generally don’t change. If you already know a candidate’s personality doesn’t fit with your culture, it shouldn’t matter how much skill they have for the job. They will be toxic to your culture.
Your financial institution’s culture is critical to your brand and vice versa. If they aren’t working together in harmony, your financial institution will struggle to grow and succeed.
As you work towards the bottom of the funnel in your strategic planning process, you come to establishing goals. Since there are probably plenty of voices represented at your strategic planning table, it makes sense that your efforts will generate a number of goals.
This is a point at which some strategic planning processes break-down. The goal of your plan is not to develop a laundry list of pet projects from every department. Rather, it is to identify goals and initiatives that can best position your credit union for success in the coming years.
Prioritizing these goals is critical. And, yes, there are some goals that, for a number of reasons, you may have to scrap altogether. Once you have paired your overall goal list down to a manageable number (while it varies from credit union to credit union, a good rule of thumb is no more than five), your team must now turn its attention towards ranking these goals in order of importance.
Toes will be stepped on. Egos will be bruised. This is to be expected. Some people will see their cherished initiative tabled for a year while others receive priority status. The participants in your strategic planning process must have thick skin and realize that for the greater good of the credit union, this necessary prioritization of goals is a good thing (and not a personal affront).
In order to work, your strategic plan must be easily reduced to a lowest common denominator of useful initiatives. Too many goals translates to too many cooks in the kitchen and your once valiant strategic plan will quickly devolve into a quagmire of unrealized potential and squandered opportunity.
Let your strategic planning team know ahead of time that goal prioritization is a necessity. This information, shared up-front, can help lessen the sting of seeing a particular goal tabled and will prep your team for the strategic planning challenges ahead.
A common trend in the United States is to blame everything wrong with our country on Millennials. OK. That’s a slight exaggeration, but if we’re being honest, Millennials often get blamed for causing trouble.
They also have been stereotyped as lazy with zero work ethic. What many people don’t realize is Millennials range in age from teenagers up to about 35 years old. How on Earth can you classify such a diverse group with one stereotype?
They also have been stereotyped as lazy with zero work ethic. What many people don’t realize is Millennials range in age from teenagers up to about 35 years old. How on Earth can you classify such a diverse group with one stereotype?
Like all previous generations, Millennials have overachievers and underachievers. There are Millennials who do the right thing and Millennials who do the wrong thing. You have Millennials who over spend and Millennials who are responsible with their money. And, like previous generations, Millennials also have attributes that set them apart, regardless of their age.
First, they are highly educated. In fact, they are the most educated generation in history. Yes, they are more college educated than previous generations, but Millennials area also Jetsons. They grew up and are still growing up in a digital age where information is always at their fingertips. They have a lot of knowledge that could benefit your financial institution.
Millennials also are technology adopters, and their learning curve is narrow. These are people who grew up with the Internet. The youngest Millennials were practically born with tablets in their hands. As a result, they tend to be progressive thinkers. They understand new technologies that their parents and older co-workers do not, and they are excited about using technology to improve work efficiency and the customer/member experience and they want to share it.
Perhaps the best reason to hire Millennials, however, is their connection to other Millennials. They know what makes their friends tick. They know what products and services their friends need. They understand what messages are most effective for targeting their own age group. Many financial institutions continue struggling to attract this younger generation of people, in part, because they don’t hire enough of them. The same holds true for your board of directors. If you don’t have Millennials on your board of directors, your financial institution will continue struggling to attract this younger demographic.
Use their knowledge. Use their progressive thinking. Use their friendships and social connections to make your brand more Millennial friendly. Your financial institution will benefit greatly from their insight.
It’s a question many credit unions still struggle to answer. How do we attract more Millennials to our credit union? You’ve used every possible way you can think of to market to them, but they’re just not interested.
The next question you should ask is why aren’t they interested in what you are offering? It could be ineffective marketing, but more than likely, they are not interested because your credit union has not adequately addressed the Millennial members in its strategic plan. You can’t expect them to respond to your marketing if you don’t do business in a way that caters to their needs.
Do your products meet their needs? Millennials have different needs than people older than them. Many of them don’t have checking accounts. They use pay cards instead – debit cards on which they receive their paychecks. All of the major national banks offer them. Does your credit union? Do you offer any products attractive to Millennials?
Is your atmosphere conducive to the Millennial mindset? Younger Millennials in particular are not attracted to branch offices that look like stuffy financial institutions. They want something more flashy and less “banky.” They also like to learn and are the generation with the least amount of financial knowledge. Giving them a space where they can browse and learn and even network would go a long way in attracting this young group of people.
Does your technology live up to their expectations? This one is a given. Millennials were practically born with tablets or other devices in their hands. They want fast and convenient service that is compatible with whatever device they have. That means mobile banking, mobile payments and mobile deposits. It may even mean personal teller machines in the branches.
These are the types of questions your executive team should be discussing in your planning sessions.
Millennials have to become a part of your strategy. They cannot just be a demographic to whom you market – especially because Millennials are not all one demographic. That’s an important distinction to recognize.
The oldest Millennials are in their 30s. They are having kids and buying homes. The youngest Millennials are in high school and college. They are trying to figure out what they want to be when they grow up and are defining the path that will take them there. At the very least, you are looking at two age groups with very different needs.
Marketing to Millennials is not enough. If your credit union is serious about growing its Millennial membership base – and it should be – you have to spend time planning a strategy that will cater to their wants and needs.
Okay, great. So you’ve had a strategic planning session. Everyone sat around a big table, talked a lot, shared ideas, got down in the weeds about controversial topics and maybe even worked with an outside moderator.
You’ve got your plan, printed in full color on glossy paper, bound in folders and in the hands of each participant.
Terrific. Now what? A key part of your strategic planning session actually happens after everyone leaves the table that day. This key element is answered by a simple question — who the heck owns this thing?
That’s right — who owns your strategic plan? Is it your credit union president? Members of the board? Maybe your marketing/branding expert or even someone in business development?
The answer is — everybody owns your strategic plan. Your strategic planning team absolutely must walk away from the table with the understanding that everybody involved, from the CEO/president down the organizational chart, has full ownership of this puppy.
Why is this important? Without everyone embracing their ownership of the strategic plan, it’s much more likely to fail. Certainly, key elements of your strategic plan (such as specific initiatives with time-frames and parties responsible) fall more squarely on individual folders. However, the overall plan (and its success or failure) is the responsibility of everyone on the strategic planning team. No one can be the “fall guy” or sacrificial lamb if parts of the plan should falter. Conversely, no one person should get all the glory and accolades if parts (or all) of the plan succeed.
Strategic plan ownership requires initiative, honesty and buy-in. Make sure everyone around your strategic planning table understands his or her stake in this process. And make doubly sure they understand that (once all the cussing and discussing is done) they are 100% part-owners in the entire plan.
Written by Colleen Cormier, Account Executive for Credit Union Strategies
When my son was in Kindergarten, he sometimes came home with a little badge stuck to his shirt that said “Caught Doing Something Good.” The bottom of the badge had a place for the teacher to write a few words about how he was demonstrating exemplary behavior. This was a simple yet effective way to celebrate good behavior which made my son feel good about himself. It also reinforced future good decisions, because he remembered how it felt to be praised for doing the right thing.
Let’s’ face it, the human psyche thrives on validation and appreciation. Even as adults, we love it when someone praises us for making a good choice, doing a good job or going above and beyond to get something done. Why is it, then, that more companies don’t implement programs to praise their employees for a job well done, or for doing something that isn’t necessarily their job at all?
Caught walking an elderly member to her car. Awesome service, Mary!
Caught helping a co-worker diffuse a heated member interaction. Good job, Joe!
Caught putting more paper in the copy machine after finishing a copy job. Way to go, Pat!
Caught filling in for another employee who had a family emergency. Thank you, Bob!
Employee job satisfaction directly impacts your bottom line. This infographic produced by Good & Co shows that happy employees increase company productivity and revenue. Here are just a few statistics:
- Happy employees are 31% more productive
- Companies where the majority of employees are disengaged saw their operating income worsen year over year by 32.7%
- Companies with a highly engaged workforce have nearly 50% fewer accidents, 41% fewer quality defects and incur far fewer healthcare costs than their counterparts
- 69% of employees said they would work harder if they were better recognized
Of all the tasks leaders have to accomplish on a daily basis, this might be the easiest thing her or she can do to impact the bottom line. Sometimes, the simple act of saying thank you is enough to make an employee feel appreciated. Don’t stop there. Give them something tangible that serves as a reminder that you appreciate them – a special badge, certificate or other token they can display in their work stations to show everyone they are doing a great job.
Just like that Kindergarten program that recognized my son’s good behavior, your simple act of recognizing your employees will do more than just celebrate them. It also will be an incentive for them to continue doing a great job. That’s a win-win for your credit union, your employees and your members.